How to Plan a Gaming Van Birthday Party: A Step-by-Step Guide
A gaming van party brings the whole party to your door. Kids step into a neon-lit games room on wheels, a host runs everything, and you don’t have to clear the lounge or untangle a single controller. Here’s how to plan one from start to finish.
1. Choose your date and check availability early
Weekends book up fast, especially Saturdays in spring and summer and the weeks before Christmas. We’d recommend enquiring 4–6 weeks ahead if you have a specific date in mind. A £100 deposit secures your booking, and the balance is due one week before the party.
2. Pick a package
Our packages run from 1 to 3 hours, starting from £175:
- Bronze: 1 hour
- Silver: 1.5 hours
- Gold: 2 hours
- Platinum: 2.5 hours
- Diamond: 3 hours
Every package includes a DBS-checked host, VR and free travel within 25 miles of Berkhamsted. For most birthday parties, 1.5 to 2 hours is the sweet spot, giving time to play plenty of games without anyone getting restless.
3. Work out your guest numbers
Each van has 8 screens and seats up to 10 players, so everyone is gaming at once with no waiting turns. If you’re inviting more than 10, we can bring both vans. Just mention it when you enquire.
Our parties are designed for ages 7 to 15.
4. Check your parking and power
This is the most important practical step. We need:
- A flat space about 9 metres long to park the van safely, such as a driveway, a quiet road or a car park
- One standard plug socket within 25 metres; we bring our own cable
- Internet: the van has its own 4G and 5G connection, and we carry a 25m ethernet cable if you’d rather we use your router
If parking is tight, send us a photo or the postcode and we’ll tell you whether it works.
5. Choose the games
There are over 70 games across PS5, Nintendo Switch, racing seats with steering wheels and Meta Quest 3 VR, including Fortnite, EA Sports FC, Mario Kart and Roblox. We’ll ask you which age ratings are suitable, so the kids only play games you’re happy with.
6. Send the invitations
We have free gaming-themed party invitations you can download. Choose a design and send it to your guests.
7. On the day
We arrive around 15–20 minutes before the start time to park and set up. Our host welcomes the kids, gets them playing and runs the whole party, including tournaments if you’d like them. There’s no food or drink inside the van, so plan cake and snacks for before or after. The van is fully insulated, so the party goes ahead come rain or shine.
Frequently asked questions
How much does a gaming van party cost?
Packages start from £175 for 1 hour. See our packages page for the full price list.
How many children can play?
Up to 10 per van at once. For bigger parties, we can bring two vans.
Do I need to supervise?
No. Our DBS-checked host runs the party, but parents are always welcome to pop in.
What areas do you cover?
We’re based in Berkhamsted and cover Hertfordshire, Buckinghamshire, Bedfordshire and Berkshire, with free travel within 25 miles. See areas we cover.
Ready to book? Check availability now and we’ll come back to you within 24 hours.
